Features

User has an interactive graphical Dashboard where the daily necessary information summarized for quick view based on user permission like HR Admin has related analytical summary, Recommander/Group Leader/Line Manager has respective TO-DO list and Approvar has respective summary panel. Following are the key activity of the module:

Today’s organization wise Attendance Summary graph for managers
Monthly Individual (own) Attendance Summary graph
Approver Pending List for Attendance, Leave, Onsite Movement, Outside Client
Recommenders/Line Managers Pending List for Attendance, Leave, Onsite Movement, Outside Client
Individual Pending Status of Attendance, Leave, Onsite Movement, Outside Client
Quick Links of frequently used features.
Office Calendar to highlight working days and upcoming holidays/day off
Individual Leave Summary graph
Individual Conveyance Summary Graph
Individual Time Sheet/Work Log Summary.

Personnel Management

Employee & Employment Setup is the module where the Employee Record have been kept to use throughout the system. In Employment Setup, the department, designation, roster, weekend, etc. will be available to setup on monthly basis with keeping proper history of different vertical. If any roster or weekend setup not found, the system will use company/location wise default shift & roaster. Supper Admin or HR Manager can change the roaster anytime they want. Following are the key activity of the module:

Personal Information (Biographical) Capture
Educational Information Capture
Medical Information Capture (disease, treatment & hospitalization claim)
Employment Information (Joining, Posting, Cost Center, Location, etc) Capture
Bank Account Information Capture
Employment History Capture
Training History Capture
Disciplinary Action Capture
Reward/Achievement Capture
Current Payroll Capture
Payroll History Capture
Leave Allocation Information Capture with Ledger
Document Attachment Facility

Shift & Duty Roster

Highly configurable and policy based Roster Engine designed where Office Time/Calendar Settings can be done for an specific shift as well as holiday calendar can be setup for specific company or location entity. Policy based duty roster can auto roll weekly basis for a month. Following can be done from this settings:

Add Edit Shift (General, Morning, Evening, Night)
Grace Time (In-Out) for specific Shift
Weekday wise Office Start Time and End Time for specific Shift
Weekly Holiday for specific Shift
Govt. and Other Holiday for specific Shift
Monthly Special Day-Off on a weekday (e.g. 1st Saturday, Last Saturday, Odd Saturday, Even Saturday, etc.)
Flexible Office Hour Setup
Policy based General & Rolling Shift Setup
Employee Group Enrollment to specific Rolling/General Policy
SBU/Location wise Monthly Process Roster for Group/Individual Employees

Attendance Management

Employees have to Logon into the system through Web Login or Access Control Device (Finger Print/EM Card/Password) where a powerful configurable security policy applied with auto synchronization. Attendance have been captured based on Shifting and Duty Roster configuration. Following are the key activity of the module:

Unique People Wise ID to identify employee
Office time verification when login/Logout
Movement Capture (In/Out)
Late Notification
Short Leave Notification
Force Leave Deduction
Attendance Adjustment & Approvals
Today’s Attendance Status for front desk as well as all employee

Leave Management

Leave Application is available to raise a leave application and close through an approval process with proper reviewing of Leave Ledger. Leave settings, forwarding, encashment and approval process is available for leave balancing and adjustment. Following are the key activity of the module:

Leave Settings with Categorical Administrative Policy
Leave Application Processing through workflow
Leave Calculation and validation for leave balancing
Leave forwarding for next fiscal year
Leave encashment of unused leave
C-Off (leave for holiday work replacement) Leave Processing

Movement & Conveyance

Every movement of employees has been logged and can be monitored through approval process. Employees conveyance is managed based on movement and makes the accounts transparent to the employees’ dues. Following are the key activity of the module:

Client Site/Business Movement Application Process through Workflow
Personal Movement Adjustment
Relation building of Movement & Conveyance Claim
Onsite Client Movement and Approval for periodic deployment of employee
No Movement - No Conveyance approach
Conveyance approval through Workflow
Group Conveyance Payment
Individual Conveyance Settlement

Movement log have been process through workflow approval that set by the administrator along with Conveyance Bill

Training & Survey

Training Management System is available to schedule training, publish, enrollment application and close through an approval process. On the other hand, Survey Management System is available to conduct functional, environmental, operational survey within the organization employee to get feedback about the subject. Following are the key activity of the module:

Categorically training initialization
Training Schedule & Arrangement
Schedule Publication and invitation for Express of Interest (EoI)
Training Enrollment for the employees
Training Closure and Profile Update
Categorically Survey initialization
Create Survey Questions and Answers
Publish Survey to anonymous user or specific group of employee
Report of Survey Result in various parameters

Recruitment Management

Organizations Internal Recruitment is processed through this module which includes following key features:

Recruitment requisition with reason and required expertise area
Requisition approval and job publishing in the Inter-SBU/Branch
Application capturing from the applicant and short listing
Interview level and board setup
Interview scheduling and invitation to applicant
Interview Rating of job applicant and result printout
Offer Letter & Appointment Letter generation based on predefined template
Joining Letter generation based on predefined template for appointed employee

Performance Appraisal (KRA)

Key Responsible Area (KRA) based Performance Management System is available to assess competency areas, activity, strength & weakness of the organization employee. Following are the key activity of the module:

KRA Segment (Area, Task, Competency) Configuration
KRA Preparation & Submission (Self Service)
KRA Review (Mid Year)
Lock Preparation
Lock Review
KRA Assessment
KRA Closure with Approval

Loan & Advance Management

Loan & Advance Management System is available to facilitate Load/Advance to the employees. Following are the key activity of the module:

Loan/Advance Application by Employee
Application Assessment based on Applied Amount, Current Salary, CPF Balance
Counter Proposal (loan amount, interest rate, EMI) to Employee
Loan/Advance Approval (with Loan Schedule)
Loan/Advance Disbursement
Loan/Advance Settlement & Re-Scheduling

Payroll Management

Employees Payroll is manages in such an easy way so that accountant job of processing payroll time reduced 75%. Before generating salary, Accountant should generate attendance report of the month from where the employee’s present days, absent days, leave days etc. will be calculated.

Cost to Company (CtC) Policy settings which covers allowance & deduction setup
Grade Settings with CtC elements that calculating Gross pay & Cost to Company
Income Tax Settings with Exemption & Rebate
Pending Payroll Setup for new joiners, transfer, promotion, increment, revision
Payroll Blocking and Blocked Payroll Processing
Month end Adjustment with additional CtC (allowance or deduction) and negative salary.
Month end Process of Attendance, Leave, Overtime, Etc
Month end Salary & Bonus Process
Rollback Salary & Bonus Process and Re-Generate
Payment Approvals
Bank Instruction Letter Generation for approved salary
Salary Payment and Notification to employee
Bonus Payment and Notification to employee
Other Payment (additional allowances, incentives, leave encashment, Conveyance)
Pay Slip generation and printout
Loan & Advance Recovery (if schedule available)
Salary & PF Ledger update
Final Settlement of outgoing employees

Subjective Fund Management

Trustee Funds have been processed through this Accounting module in 2 subjective manner. One is Contributory Provident Fund (CPF) Management and other is Gratuity Fund Management which includes following key features:

Member Entry (Enrollment)
Member Opening Balances (Own contribution, Company contribution, Own balance of interest, Company balance of interest)
Loan, Loan recovery, Reclassification
Detail Statement of Lapse & Forfeiture A/C
Statement of Retired, Resigned or Dismissed Member
Monthly Office wise Contribution Posting (Own and Company)
Statement of Final Settlement (Member wise, final settlement wise)/Payment
Investment in FDR (New FDR, Reissue, Encashment, Interest Received)
Investment in Sanchaypatra (Purchase, Profit Received)
Profit Distribution
Chart of Accounts
Voucher/Journal entry
CPF Loan Ending Balance
Statement of Total Gratuity Amount (Receivable, at Bank, Investment and balance of interest)
Loan Statement Details
Loan Amortization Schedule
Bank Reconciliation Statement
General Ledger
Income and Expenditure (Profit and Loss) Account
Trial Balance
Statement of Fixed Deposit
Balance Sheet

Project & Time Sheet

Project and Task Management System have been applied to distribute task to the employee and maintain work log hour. Project Manager can create, update, assign project to the related employee and monitor work log. Following are the key activity of the module:

Manage Customer/Client
Initiate Project by assigning project owner
Create Activity of the project
Assign Activity to the employee
Log Hour Entry of the Employee in the Time Sheet
Work Order Management of the Project
Invoice/Bill Management of the project
Project Cost Analysis
Customer Contribution in Revenue/Turnover
Customer Ledger

Project can created, task can be broken down and assigned. Log Hour Entry is an option where assign employees enter daily log of their activity in a project.

Administrative Settings

Company Settings where administrator will setup Grandparent Company, Child Company under Grandparent Company, Grandchild Company (location wise) under Child Company and so on. The companies will be available recursively for nesting each other.

System Settings where the login and security policy will be configured like minimum login length, minimum password length, password type, whether special character allowed in password, number of wrong attempt to lock user account, number of days to change password, password expiry days, system password to reset user account, old password usage restriction, etc.

Group Settings where the user group can be defined and permission of the group on modules and menus can be granted along with workflow status & action privilege.

User Settings where the user can be created and group membership can be assigned for authorization.

Workflow Settings where the menu wise State will be defined. The Actions of a specific State also be configured from this setting.

Email Notification Service

EMPRESS has built-in email notification service for the different modules of the software described above. Following are the Notifications that works depends on Active (Purchased) Module: